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Rockwood School District 2019 Niche Best Schools

111 East North Street, Eureka, MO 63025 | Phone (636) 733-2000 | Fax (636) 733-8851

Facility Usage Fees

​​​​​​All facility usage is defined as either a district administered activity or a non-district administered activity.

District Administered Activities

Activities where staff are hired and paid by the district.  The district is responsible for approving meeting dates or schedules and has financial oversight of the activity.  Any payment of fees for participating in the activity are made payable directly to the Rockwood School District.  District administered activities also include: a)Parkway-​Rockwood Community Education activities; b)Special School District and Rockwood National Education Association activities; c)district recognized booster group activities directly associated with a MSHSSA sanctioned activity; and d)District PTO/PSO and Rockwood Schools Foundation activities with the primary purpose to support and further the mission of the District and which are solely administered by the PTO/PSO or Rockwood Schools Foundation policies and guidelines.  District administered activities are not assessed a facility usage fee in most cases.  Insurance and personnel fees may be required, depending on the nature of the activity and/or the time and type of facility being used.

View the Group I Fee Schedule​.

Non-District Administered Activities​

Activities where staff are not hired or paid by the district.  The district is not responsible for setting meeting dates or schedules and does not have financial oversight o​f the activity.  Any payment of fees for participating in the activity are made payable to an individual/organization other than Rockwood School District.  Non-district administered activities must provide insurance for the activity and facility and personnel rates apply.

Any individual or group requesting use of school facilities will be charged fees in accordance with current rates, unless otherwise approved by the Superintendent/designee.

User groups are divided into three classifications. Classifications are listed in priority order for use of the Districts facilities and fees are determined based on the type of use and the non-profit status of the user group. The classifications are:

Non-profit, non-district administered activities

Including but not limited to:

  • Club sports​
  • Junior programs
  • Boy Scouts and Girl Scouts
  • Non-profit sports teams and community athletic associations
  • Public hearings and/or public forums of tax-supported political subdivisions that are at least partially located within the Rockwood School District
  • Community based groups, including sectarian and political organizations

View the Group II Fee Schedule.

For-profit, non-district administered activities 

This includes both athletic and non-athletic activities.

View the Group III Fee Schedule​.

No use of equipment shall be granted without prior approval from the District. Equipment usage is subject to availability. If District personnel are required to be present during use of equipment, personnel rates will also apply.

If an admission or registration/enrollment fee will be collected by the user group requesting the use of District facilities, the user group must also conform to the District's Guidelines to Conduct Fee-based Activities on Rockwood School District Property

District employees requesting use of school facilities for non-district administered activities, whether acting as an individual or as part of a group, are subject to the guidelines and associated fees for the type of use being requested.

An invoice will be forwarded to the organization/individual listed as being responsible for payment following completion of the activity.  For activities with multiple dates, periodic invoicing may occur.  Payment will be due based on terms noted on the​ invoice.  No group delinquent in payment for use of a building will be approved for subsequent use of school facilities.

Rockwood reserves the right to cancel a reservation at any time, without cause or penalty. Rockwood reserves the right to change reservations to other rooms with the understanding that, if possible, comparable facilities will be provided. Cancellations by the Organization must be in writing to the Facility Usage office. No fee will be assessed if cancellation is made more than 10 business days prior to the facility use.  Cancellations made 6-10 business​ days prior to facility use will be subject to a fee equal to 20% of the facility usage fees.  Cancellations made five business days or less prior to the facility use will require full payment of the facility usage fees and any personnel rates that may apply.

The privilege of use may be suspended immediately if there is evidence of misuse of the facilities at any time. Any damage, broken equipment, vandalism or other alteration of buildings and/or grounds caused by a user group will be billed to that user group.