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Rockwood School District
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111 East North Street, Eureka, MO 63025 | Phone (636) 733-2000 | Fax (636) 733-8851

Policy 4210 - Professional Staff Assignments and Transfers

 
In determination of building assignments, such factors as training, experience, special qualifications and interests, performance, and length of service will be considered in order to strive towards a proper balance of teachers.

The assignment of a teacher to a building or department will be determined by the needs of the district and the qualifications and experience of the teacher. All teachers shall be subject to transfer or change of assignment as the Superintendent may deem necessary; such transfer shall be reported to the Board.

More than one member of a family may be eligible for employment in the district. Whenever more than one member of a family is employed in the district, they will not normally be assigned to work in the same building. The husband, wife, brother, sister, son, daughter, grandparent, grandchild, son-in-law, daughter-in-law, or parent of wife or husband shall be considered a member of the family. A half relationship is the same as a whole relationship. Step relationship is the same as a blood relationship.

Teacher assignments and transfers shall be made without regard to age, race, creed, religion, sex, marital status, or disability.

Teacher-Initiated Transfers for Regular Certificated Positions

The Superintendent has the final authority to assign and transfer staff in the best interest of the students and educational program of the district. In respect to the district's goal to select and employ the best-qualified personnel, the district desires to provide opportunities for qualified employees to apply for transfers to regular vacant positions or new positions. Transfers of certificated teachers to regular positions under this regulation refer to similar or like positions. No assignment will be made in violation of minimal standards established by the State Department of Education.

When vacancies are approved by the Assistant Superintendent Human Resources, the list of vacant positions will be posted on faculty or staff bulletin boards in each school building. The vacancy list shall include regular replacement positions, new teaching positions, and extra duty or coaching positions. Promotional and administrative positions shall be announced under a separate posting, including qualifications for the position, and qualified employees will have the opportunity to apply for these positions under the guidelines for promotional administrative openings.

To implement the transfer process for regular teaching vacancies, certificated employees interested in a vacancy will be placed in the following groups:

Round I

Current teachers employed with full-time contracts, current teachers with tenured, part-time contracts and current teachers who have served two consecutive, full time, one-year only contracts (180+ days for both years) and are applying for a position in their third year. 
Employees on one-year only contracts (who have not served two consecutive one-year only contracts), and current teachers with non-tenured part-time contracts (180 days) will be eligible to be interviewed in Round I at the discretion of the building principal.

Current teachers who are in at least the second consecutive year of one-year only contract and who have signed a one-year only contract for the next school year (their third one-year only contract)  will be eligible to apply as a Round I transfer candidate for a regular contract teaching position through May 31.

Round I employees who are interested in a posted position must submit an online Transfer Application via SearchSoft to the Human Resources Office within the posting guidelines.

Round II

Current teachers employed with part-time or one year only contracts (less than 180 days), teachers temporarily employed by letters of employment, substitutes and other certificated employees in support staff positions, plus other regular candidates within the subject/position field.

Round II employees do not submit a Transfer Application. However, district employees considered Round II applicants must complete the Rockwood School District online application. 

Prior to Round I transfer interviews, an interview team will be selected by the principal (barring extenuating circumstances) which can have representation from different constituencies and/or job classification (i.e., administrators, teachers, support staff, or parents). Following the review of the Transfer Applications from interested teachers in Round I by the Assistant Superintendent Human Resources, the supervision administrator (in most cases the principal) will schedule interviews for his/her interview team according to the following procedures:


Round I Interviews

All current teachers employed with full-time contracts, current teachers with tenured, part-time contracts and current teachers who have served two consecutive, full time, one-year only contracts (180+ days for both years) and are applying for a posi​​tion in their third year, will be scheduled for interviews in Round I. For transfer purposes, Round I candidates may apply for all openings and, if qualified, will be guaranteed the opportunity for a maximum of six (6) interviews for a school year.  

Employees on one-year only contracts (who have not served two consecutive one-year only contracts), and current teachers with non-tenured part-time contracts (180 days) will be eligible to be interviewed in Round I at the discretion of the building principal.

After the interview team has completed interviews with all Round I candidates, a decision will be made, and the principal/administrator will recommend a candidate to the Assistant Superintendent Human Resources or designee who will then review the recommendation with the administrator. If the interviews progress to Round II, the administrator shall submit the name of this teacher to the Assistant Superintendent Human Resources or designee for final approval.

Following approval, it is the responsibility of the administrator at the building level to notify the other candidates who were interviewed but not selected.

Round II Interviews

Current teachers employed with part-time contracts or one year only contracts (less than 180 days), appropriately certificated employees, including substitutes and other certificated employees in support staff positions, plus other regular applicants from within the subject/position of the vacancy, will be eligible to be interviewed at the discretion of the Assistant Superintendent Human Resources.

Round II candidates do not submit a Transfer Application but are selected for interviews through the regular hiring process. Therefore, it is important for interested Round II applicants to keep their online applications current.

Postings

Positions will be posted for three (3) days until June 20 or the last business day prior to June 20. Thereafter, postings will be ASAP and guidelines for interviewing under Round I will be suspended.


Notification

All applicants who are interviewed for a specific position in Round I will receive notification in a timely manner that the position has been filled following the Assistant Superintendent Human Resources or designee's approval of the final recommendation.

Request for Additional Information

The administrators and interview teams will exercise the highest of professional standards in the process of interviewing and selecting candidates to fill positions. Candidates should also understand that the final selection is very competitive and there will be applicants with a wide variety of qualifications and experiences.

If a candidate not selected wishes to discuss his/her application or interview, the candidate may contact the administrator or principal.

Questions or concerns about the interview process or selection procedures should be addressed to the Assistant Superintendent Human Resources.

Qualifications

Certificated employees applying for a regular teaching vacancy in Round I will be notified of qualifications for a posted vacancy. After reviewing the requests, if it seems evident that a transfer applicant lacks the appropriate certification or minimum qualifications for the position, the Assistant Superintendent Human Resources will discuss this matter with the applicant to confirm the problem or determine if it has been alleviated. If confirmed, the candidate would not continue with the interview process.

Withdrawal of Request

If an eligible teacher should decide not to pursue a vacancy after attached interest using the Transfer Application, the applicant must notify the Assistant Superintendent​ Human Resources of his/her decision promptly, in writing, and the interview process will be canceled.

Filling Vacancies During the School Year

When teaching vacancies occur during the school year, the major interest of the Board and administration is to attempt to fill the vacancy promptly with the best qualified replacement, maintain continuity of learning in the classroom, and provide for the least amount of disruption in the district's educational program in other classes. Unless there are extenuating circumstances whereby the Superintendent determines it is for the welfare of all students to approve a transfer, vacancies occurring during the school term will normally be filled by appointing qualified substitutes or other regular applicants for these positions. These appointments will be considered temporary for the remainder of the school year only.

As a general rule, shorter-term vacancies and extenuating circumstances occurring during the school year, such as maternity leaves, sick leave, and other absences of indefinite duration, may be filled directly by the Assistant Superintendent Human Resources and the supervising administrator.

Vacancies which are filled temporarily during the year will then be posted if applicable as vacancies for the next school year, and teachers may submit a Transfer Application and will be interviewed according to the provisions of Round I interviews.

Following the transfer procedures outlined, if it is determined that the proposed transfer is necessary, the Assistant Superintendent Human Resources or designee will notify the teacher in writing.

Posting of Positions and Time Schedules

The Human Resources Office will make every attempt to provide prompt posting of positions and implement the interviews with supervising administrators and their respective interview teams so that transfer decisions can be made prior to the close of school if possible. However, vacancies posted toward the close of the school year and during the summer may require a longer time sequence to fill the position due to summer vacations and problems related to scheduling interviews.

Interviews

If a teacher transfer applicant interviewed for a vacancy in a specific building and was not selected, the transfer applicant may apply for subsequent posted vacancies in that building by indicating interest using the Transfer Application. In this case, the building administrator and the interview team will make a decision on whether to schedule a second interview, considering the similarity of the position to the first interview, recency of the interview, and other relevant factors. If a second interview is not scheduled, the building administrator will notify the transfer applicant that his/her application will be considered and evaluated for the position along with other candidates interviewed, but a second interview will not be scheduled. If the teacher transfer applicant still desires to re-interview, the second or subsequent interview will be scheduled.

Exit Interview

When an employee transfers to another building and/or assignment, or terminates employment with the district, the employee may request and be granted an exit interview with the principal and/or Assistant Superintendent​ Human Resources/designee, if agreed to by all parties involved.

The district endorses the concept of exit interviews and believes valuable information can be gathered to benefit employees and the district. However, should there be extenuating circumstances, a request for an exit interview can be denied by the Assistant Superintendent Human Resources.

Administration-Initiated Transfer

Teacher transfers by request of the administration will be made only when necessary and in the best interest of the school system.

There are times when staffing needs at a particular grade level or department in a school change due to enrollment shifts. When enrollment projections suggest that a reduced number of teachers may be needed in a grade or department, it is important that all teachers who could be impacted by such a change are informed as early as possible. This will allow the teachers being impacted to plan for the change before other options close.

There are also times when changes in enrollment significantly alter the composition of a teaching position. It may not be possible to keep the existing teacher in that position. If that position is held by a teacher not on a one year only contract, the teacher in that position shall be considered a Round 1 transfer candidate for all similar positions within the same area of certification. If Round 1 interviews do not result in a placement, the teacher will then be administratively transferred into a remaining vacant position within that same area of certification. No contracts will be offered to Round 2 candidates within that field until the administrative assignment of the said teacher has been determined. A teacher who is administratively transferred to a position under these conditions shall retain the option to apply as a Round 1 candidate for future vacancies that may occur after the administrative transfer has been completed. Teachers in positions such as elementary strings, band, art, vocal music, etc; which by nature are traveling positions and change from year to year will not be considered administrative transfers.

The Superintendent will be advised when an administrative transfer is determined to be necessary and in the best interests of the school system.

Whenever it is determined that an administrative transfer seems necessary, the teacher being considered for a transfer shall be consulted privately by his/her principal/administrator. The principal/administrator will explain the reasons for this proposed transfer and will attempt to answer any questions and provide information relative to the assignment.

Within three (3) days following the conference and prior to a final decision, the teacher may request to meet with the Assistant Superintendent Human Resources, or another administrator so designated, to discuss the assignment, obtain additional information, and present any concerns about the proposed transfer. Under unusual circumstances, the Superintendent may find it necessary and in the best interest of the school system to provide an immediate transfer without the opportunity for a conference.

Following the transfer procedures outlined, if it is determined that the proposed transfer is necessary, the Superintendent or designee will notify the teacher in writing.

Notice of transfer shall include the building location and assignment. If the specific assignment has not been finalized by the principal/administrator, the teacher will be notified promptly by the appropriate administrator as soon as the details of the assignment are known.

If the teacher feels there was an evident violation of procedures followed in implementing the administration-initiated transfer, the teacher may appeal through the regular grievance procedure. However, the decision of the Superintendent to transfer a teacher may not be grieved.​​​

Section

4200 – Personnel Assignments and Transfers

Adopted Date

August 3, 2000

Cross Reference

Regulation 4210 - Professional Staff Assignments and Transfer

Legal Reference

 

History

ActionDate
Reviewed8/11/17
Reviewed2/28/14
Reviewed11/30/09
Revised4/28/04