Frequently Asked Questions

We have created a chart outlining the benefits of being a district-recognized booster group. The chart provides benefits from a parent booster group member perspective as well as from the perspective of the group’s volunteer leadership board.

All monies raised are deposited in the group’s bank account and spending of funds is determined by the group. The district does take/manage the group’s funds.

No. As a district-recognized booster group, you do not have to give a percentage of your profits to Rockwood. All monies raised are deposited in the group’s bank account and spending of funds is determined by the group.

The group does not have to submit their annual budget to Rockwood for approval. The group will need to annually submit a copy of their most recently filed IRS Form 990-N (e-postcard), 990-EZ, or 990 along with the district-recognized booster group renewal application.

In regards to management of funds, district-recognized booster groups will need to comply with guidelines established in Section 341 of the Student Activity Funds Procedure Manual and Policy 3370. This helps to ensure management of the group’s funds is in accordance with good business practices and there is safeguarding of assets as well as full disclosure of the sources and uses of all funds.

No. District-recognized booster groups are required to annually submit their own tax forms.

Facility Usage fees are not assessed for most activities held by district-recognized booster groups. Exceptions include Jr. Program and club sport activities sponsored by a district-recognized booster group. In addition, fees may apply for a joint fee-based activity between a district-recognized booster group and a non-district group (i.e. a non-district recognized booster group or a group from another district). Since a non-Rockwood group would be financially benefiting from the activity, then facility usage fees may apply. Personnel fees (i.e. custodial costs) may also apply depending on the time/day of the activity.

The district-paid Excess Accident Medical and General Liability Insurance purchased through PTO Today covers many of the group’s activities. Please note: Organized athletic events held by booster groups are not covered under Rockwood paid insurance.  This includes any junior program or club sport activities. View a list of activities covered by district paid insurance in the FAQ section of the PTO today website.

A portion of revenue collected from facility usage fees goes to allow for the replacement/repair of equipment due to wear and tear. This would include any equipment used by a non-district group that was purchased for a school by a district-recognized booster group. The facility usage office works directly with the schools on this cost-sharing initiative.

Effective July 1, 2010, non-district recognized booster groups will be subject to the same guidelines for fees, insurance, personnel costs and promotion as other non-district groups as it relates to use of district facilities for activities. The need to increase accountability to non-district activities is not a judgment on the benefits of programs. Rather, it is the need for accountability to our taxpayers because of the high-level of facility usage within the district. Visit the Facility Usage website for more information.