Guidelines to Conduct Fee-Based Activities
Any individual (including Rockwood employees) may request to operate a district administered fee-based activity while acting either as an employee of the district (must be approved by district) or an independent contractor according to the guidelines below.
Any individual (including Rockwood employees) may request to operate a non-district administered, fee-based activity according the guidelines below. If a Rockwood employee, the activity may not be held during regularly scheduled work hours and there must be no conflict of interest.
Any individual (including Rockwood employees) requesting to operate a fee-based activity through an organization, whether for profit or non-profit, may choose to do so either as an independent contractor (district administered activity) or a non-district administered activity according to the guidelines below. If a Rockwood employee, the activity may not be held during regularly scheduled work hours and there must be no conflict of interest.
Organizations, whether for-profit or non-profit, may request to operate fee-based activities either as an independent contractor (district administered activity) or a non-district administered activity according to the guidelines below.
District Administered Activity (Sponsor becomes employee of the district) |
District Administered Activity (Sponsor is an independent contractor) |
Non-District Administered Activity (Sponsor is an individual, for-profit or nonprofit organization) |
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Description | Any District administered camp, clinic, program, teacher led enrichment class, one-time event or performance |
Any District administered camp, clinic, program, onetime event or performance Before/After School Community Education program collaborative partner |
Any non-District administered camp, clinic, program, one-time event or performance |
Salary and fee structure |
Rockwood School District collects all activity fees. Rockwood keeps all fees and pays employee a salary or stipend as determined by the Human Resources Office. District-wide activities (excluding camps and clinics) must be run through the Community Education department. A district-wide activity is defined as a program that is open to all district students. |
Community Education department collects all activity fees. Rockwood keeps a percentage of fees collected and pays remainder to Independent Contractor. Contact Community Education office for more information on pay structure. Individual/Entity can make a profit or suffer a loss on the activity. |
Individual or entity collects activity fees. Registration forms and payment may not be sent to Rockwood for collection |
HR benefits | District matches retirement and Medicare benefits per employee certification. | None | None |
In-District Promotion |
May use the Rockwood School District name in advertising. May post activity information on community and classroom bulletin boards, as well as school/district websites. May distribute activity information to students and may place in take-home folders. May be read in daily announcements. All promotional information must be approved by Rockwood superintendent or designee before distribution in Rockwood locations. |
May use the Rockwood School District name in advertising. May post activity information on community and classroom bulletin boards, as well as school/district websites. May distribute activity information to students and may place in take-home folders. May be read in daily announcements. All promotional information must be approved by Rockwood superintendent or designee before distribution in Rockwood locations. |
May not use the Rockwood School District name in advertising. A disclaimer must be added indicating the activity is not affiliated with the Rockwood School District. May not post flyers on classroom bulletin boards, distribute flyers directly to students or place flyers in take-home folders without District approval. May post activity information at designated public information centers in Rockwood buildings or send e-flyers through district’s electronic flyer management system with disclaimer that the activity is not affiliated or administered by the Rockwood School District. All promotional information must be approved by Rockwood superintendent or designee before distribution in Rockwood locations. |
Materials and Resources | District provides activity materials and resources | Individual/Entity provides activity materials and resources | Individual/Entity provides activity materials and resources |
Liability Insurance | Employee and activity covered by the District. | Individual or entity must provide general liability insurance for activities and participants. | Individual or entity must provide general liability insurance for activities and participants. |
Background Check | District administered background check required. | District administered background check required. | Responsibility of individual or entity. |
Program Oversight Form Required |
District reserves the right to control all aspects of activity as needed. Accurate record of time worked may be required. |
District reserves the right to control all aspects of activity as needed. | Activities must comply with terms set forth in Regulation 1420 |
Facility Usage Information |
Scheduled through building activities director, principal, or Community Education department. Facility usage fees not assessed |
Facility usage agreement is required, but no facility usage fees assessed. District administered activities shall always have priority over non-district administered activities. Further priorities to be determined by Regulation 1420. |
Facility usage agreement required and facility usage fees assessed per Regulation 1420. District administered activities shall always have priority over non-district administered activities. Further priorities also to be determined by Regulation 1420. |
Contact at Rockwood | All other activities (programs, camps, clinics, one time events or performances) may contact the respective school’s activities director or principal. | All other activities (programs, camps, clinics, one time events or performances) may contact the respective school’s activities director or principal. | All other activities (programs, camps, clinics, one time events or performances) may contact the respective school’s activities director or principal. |