Facility Usage Fees

When applicable, personnel rates for the following positions will be charged according to hourly rates established by the District.

Custodial fees will begin 30 minutes prior to the time access to the facility is requested and will end when cleanup is completed after the activity (there is a minimum four hour charge for all activities on weekends). Theater personnel fees will begin when district staff are required to arrive to prepare the facility for the activity and will end when breakdown is complete following the activity (there is a minimum three hour charge for all activities). No use of equipment shall be granted without prior approval from the District. Equipment usage is subject to availability. If District personnel are required to be present during use of equipment, personnel rates will also apply.

An invoice will be sent following completion of the activity with payment due based on terms noted on the invoice. Cancellations must be in writing to the Facility Usage office. No fee assessed if cancellation is made more than 10 business days prior to the facility use. Cancellations made 6-10 business days prior to facility use will be subject to a fee equal to 20% of the facility usage fees. Cancellations made five business days or less prior to the facility use will require full payment of the facility usage fees and any personnel rates that may apply. No group delinquent in payment for use of a facility will be approved for subsequent use of school facilities until payment is received.

No use of equipment shall be granted without prior approval from the District. Equipment usage is subject to availability. If District personnel are required to be present during use of equipment, personnel rates will also apply.

Employee Use of District Facilities

District employees requesting use of school facilities for non-district administered activities, whether acting as an individual or as part of a group, are subject to the guidelines and associated fees for the type of use being requested.

Charges and Payment for Use/Cancellation

An invoice will be forwarded to the User listed as being responsible for payment following completion of the activity. For activities with multiple dates, periodic invoicing may occur. Payment will be due based on terms noted on the invoice. No group delinquent in payment for use of a building will be approved for subsequent use of school facilities. Checks can be made payable to ROCKWOOD SCHOOL DISTRICT and mailed to:

Rockwood School District
Attn: Facility Usage Office
1401 Froesel Dr.
Ellisville, MO 63011

Times requested should reflect all set-up, rehearsal, program and takedown time needed. Facility fees will be based on the start and end time of facility request listed on the application. Any applicable custodial fees will begin 30 minutes prior to start time of facility request and end when cleanup is completed after end time of facility request (there is a minimum four hour charge on weekends). Other personnel fees may apply depending on the nature of the facility request.

Rockwood reserves the right to cancel a reservation at any time, without cause or penalty. Rockwood reserves the right to change reservations to other rooms with the understanding that, if possible, comparable facilities will be provided. Cancellations by the Organization must be in writing to the Facility Usage office. No fee will be assessed if cancellation is made more than 10 business days prior to the facility use.  Cancellations made 6-10 business days prior to facility use will be subject to a fee equal to 20% of the facility usage fees.  Cancellations made five business days or less prior to the facility use will require full payment of the facility usage fees and any personnel rates that may apply.

The privilege of use may be suspended immediately if there is evidence of misuse of the facilities at any time. Any damage, broken equipment, vandalism or other alteration of buildings and/or grounds caused by a user group will be billed to that user group.