For Treasurers

Role and Responsibilities

The PTO treasurer is the custodian of the parent group’s funds. The treasurer helps develop the budget, collects fundraising money, writes checks for purchases and reimbursements, tracks income and spending, makes financial reports, and organizes the books for an annual audit. As a member of the executive board, the treasurer represents the parent group, and thus the treasurer's actions reflect upon the reputation of the group and the school.

Typical Monthly Duties

• Post financial transactions to our financial system as they occur throughout month
• Create monthly PTO treasurer reports (transaction report, performance to budget report)
• Reconcile checkbook
• Write checks as needed
• Make deposits in a timely fashion, as needed
• Keep financial transaction forms available for all volunteers
• Preserve financial records, including invoices and control forms

Typical Annual Duties

• Lead annual budget development process over the summer
• Present budget for approval at first general PTO meeting of the school year
• File Form 990-EZ, which is an annual IRS information return required for 501(c)(3) groups
• Renew incorporation with the State of Missouri
• Facilitate annual financial review (audit)