For Volunteer Coordinators

Roles and Responsibilities

• Aid program chairs by recruiting volunteers throughout the year
• Managing member data
• Help inform parents about their volunteer opportunities and responsibilities
• Attend PTO events
• Communicate with Committee Chairs to understand their volunteer needs
• Create an online database of PTO volunteers, tasks and timelines
• Support and encourage volunteers
• Use a variety of recruitment tools
• Coordinate with the principal, school secretary and teachers

Recruiting Volunteers

• Determine the best way to recruit volunteers inside and outside of school.
• Thank volunteers throughout the year.
• Prepare detailed job descriptions for volunteers so they know what is expected of them.
• Keep a set of volunteer guidelines in the school office and on your website to send to new families who join the school throughout the year.
• Make volunteer opportunities visible on websites, social medial channels, and bulletin boards.

Organization

• Organize volunteer needs in Google Drive, being specific about the number needed, dates and times, and duties to be fulfilled.
• Develop a master calendar of volunteer needs.
• Use online tools to manage and solicit volunteers.
• Keep a list of volunteers from year to year to allow for easy follow-up.
• Post to Facebook, the school website and ParentSquare when volunteers are needed.