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Rockwood School District

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Volunteer Training

Why Annual Volunteer Training is a Good Idea

  • Group training establishes common practice across the PTO
  • Especially important in years with high turnover
  • Helps Volunteers feel more comfortable in their role and a part of the school community. Think back to when you first started volunteering!

When and Where Should Training Take Place

  • At the beginning of the school year before most programs are underway
  • Timing depends on your volunteer pool: Daytime or Evening Sessions or both
  • Have it at your school so you can include a tour of important places in the building

Topics to Cover in Training

  • Contact information for PTO Board Members, Organizational Chart
  • Generic timeline for planning an event and checklist: make sure space is reserved through the office, know committee’s budget, order tables and chairs if needed, cash box request, when/how to start promoting, etc.
  • Ways your PTO promotes events: Facebook, Peachjar, School Newsletter/Website
  • Financial forms & Money Handling Procedures: Reimbursement, Deposit, Cash Box, etc.
  • Only PTO Board Members are bonded to sign contracts with vendors
  • Committee Report: Have committee chair fill out a form with all of this information to ease transition.
  • Conclude training with a tour of important places in the school:
    • Office-introduce to office staff
    • PTO filing cabinet/mailbox, PTO Storage
    • Other places of interest: Copy Room, Staff Mailboxes, Construction Paper Closet, etc.

Presented by Laura Saggar and Vicky Heger on 9/11/19